VTOC Research & Registries

Cloud based, multi-site clinical trial administration and patient access

Connected Care. Patient Powered.

The VisionTree Optimal Care (VTOC) v4.1 Research is a 21 CFR Part 11 Compliant cloud-based system for multi-site clinical trial administration and patient access. VTOC for Clinical Trials is proven to deliver a high level of patient compliance and accuracy of data collection, validation, and reporting.

Patient & Clinical Outcomes Data Collection & Reporting

Nimble and interoperable. The VisionTree Optimal Care (VTOC) cloud-based portal system allows providers to deliver improved quality and efficiency for patient care.

  • Save time with cloud-based, paperless workflow for all clinical research and patient reported outcomes forms
  • Form compliance alerts for patients and research teams
  • Access to an extensive library (200+) of electronic, validated patient reported outcomes assessments (ePROMs) across all medical conditions with a core focus in: oncology, urology, neuro/spine and orthopaedic surgery
  • Template and Timepoint Manager to build and manage your own research protocols
  • Electronic patient reported outcomes data collection and reporting at specific timepoints
  • Research team and patient reminders by timepoint for high completion rates
  • Proven to increase patient reported outcomes data collection rate by 40%+ over paper
  • Template Manager allows for patients on multiple protocols, including separate treatment arms
  • Integration with legacy EHR and research systems including Medidata Rave®
  • Import Hub for data mapping of historical data and scheduled exports from EHR and disparate databases
  • Connectivity with all data interchange standards (HL7, Web services)
  • Multi-institutional participation with site-level access and Admin-level Aggregate data reporting
VTOC eRegister
  • Paperless intake and patient self-registration
  • Intake-to-Main account resolution using 'Match & Merge'
  • iPad® and Kiosk compatible
  • Patient co-pay and EOB for payment plan options
VTOC Clinical Trials & Matching
  • Patient self-registration and match with clinical trials.gov or expanded database
  • Manage patient consent to be connected with eligible clinical trials
  • Find a Trial button to connect provider, researcher and patient with relevant clinical trials
VTOC Messaging & Alerts
  • Secure, two-way messaging between patient. provider and coordinated care team
  • Templates deliver forms & content with reminders
  • Alerts, Messages & Documents sent via email or SMS text
  • Roles-based form alerts and eReferral Network notifications
VTOC Workflow Manager
  • Roles/rules-based workflow manager by template, task and form status
  • Filter by date and tasks status
  • Communication log to track activity and follow-up next steps
VTOC Data Connect
  • HL7/Web service compliant interfaces for bi-directional interchange with legacy EMR/PMS
  • Import/Export of patient's CCR/CCD for data exchange and Meaningful Use
  • Utilities for data mapping and exchange between clinical systems, HIEs and the VTOC eReferral Network
Security & Compliance
  • ARRA HITECH Act Meaningful Use Certified as Modular EHR for CCD/CCR data exchange and delivery of Clinical Treatment Summary
  • 21 CFR Part 11 compliant for research data management
  • 256-bit SSL encrypted at SAS-70 compliant data-center
VTOC Reporting & Query Builder
  • Export PRO and CRO data to Excel, de-identified for research
  • Dashboard for snapshot view of filtered, aggregated outcomes data
  • Data cascade between VTOC forms, generate Dynamic Transcription
System Requirements
  • Internet access required
  • SaaS subscription model
  • All commercial browsers supported: IE9+, Firefox, Safari, Chrome