VTOC Research & Registries

Cloud based, multi-site clinical trial administration and patient access

Connected Care. Patient Powered.

The VisionTree Optimal Care (VTOC) v4.1 Research is a 21 CFR Part 11 Compliant cloud-based, interoperable platform for multi-site clinical trial management and patient access. VTOC Research provides a library of over 200 electronic patient reported outcomes (ePROs) assessments, eCRFs and Rapid Forms Builder for use with Template & Timepoint Manager, proven to deliver a high level of patient compliance and accuracy of data collection, validation, and multi-center research & registry reporting.

VTOC Research Mobile Devices

Patient & Clinical Outcomes Data Collection & Reporting

Nimble and interoperable. The VisionTree Optimal Care (VTOC) cloud-based portal system allows providers to deliver improved quality and efficiency for patient care.

Efficient

  • Save time with cloud-based, paperless workflow for all clinical research and patient reported outcomes forms
  • Form compliance alerts for patients and research teams
  • Access to an extensive library (200+) of electronic, validated electronic patient reported outcomes assessments (ePROs) across all medical conditions with a core focus in: oncology, urology, neuro/spine and orthopaedic surgery
  • Template and Timepoint Manager to build and manage your own research protocols

Accurate

  • Electronic patient reported outcomes data collection and reporting at specific timepoints
  • Research team and patient reminders by timepoint for high completion rates
  • Proven to increase patient reported outcomes data collection rate by 40%+ over paper
  • Template Manager allows for patients on multiple protocols, including separate treatment arms

Interoperable

  • Integration with legacy EHR and research systems including Medidata Rave®
  • Import Hub for data mapping of historical data and scheduled exports from EHR and disparate databases
  • Connectivity with all data interchange standards (HL7, Web services)
  • Multi-institutional participation with site-level access and Admin-level Aggregate data reporting

VTOC eRegister

  • Paperless intake and patient self-registration
  • Intake-to-Main account resolution using 'Match & Merge'
  • iPad® and Kiosk compatible
  • Patient co-pay and EOB for payment plan options

VTOC Clinical Trials & Matching

  • Patient self-registration and match with clinical trials.gov or expanded database
  • Manage patient consent to be connected with eligible clinical trials
  • Find a Trial button to connect provider, researcher and patient with relevant clinical trials

VTOC Messaging & Alerts

  • Secure, two-way messaging between patient. provider and coordinated care team
  • Templates deliver forms & content with reminders
  • Alerts, Messages & Documents sent via email or SMS text
  • Roles-based form alerts and eReferral Network notifications

VTOC Workflow Manager

  • Roles/rules-based workflow manager by template, task and form status
  • Filter by date and tasks status
  • Communication log to track activity and follow-up next steps

VTOC Data Connect

  • HL7/Web service compliant interfaces for bi-directional interchange with legacy EMR/PMS
  • Import/Export of patient's CCR/CCD for data exchange and Meaningful Use
  • Utilities for data mapping and exchange between clinical systems, HIEs and the VTOC eReferral Network

Security & Compliance

  • ARRA HITECH Act Meaningful Use Certified as Modular EHR for CCD/CCR data exchange and delivery of Clinical Treatment Summary
  • 21 CFR Part 11 compliant for research data management
  • 256-bit SSL encrypted at SAS-70 compliant data-center

VTOC Reporting & Query Builder

  • Export PRO and CRO data to Excel, de-identified for research
  • Dashboard for snapshot view of filtered, aggregated outcomes data
  • Data cascade between VTOC forms, generate Dynamic Transcription

System Requirements

  • Internet access required
  • SaaS subscription model
  • Supports last 3 browser versions of IE, Firefox, Safari and Chrome; Optimized for mobile devices

"Our department is working closely with VisionTree towards in managing clinical trials with an online, paperless system to enhance the process dramatically for both our patients and our staff."

Benjamin Movsas, Chairman
Dept of Radiation Oncology / Henry Ford Health System

On using the VTOC platform for the ATHENA Breast Cancer Research Network:

"The primary goal of ATHENA is to accelerate research, effectively translating it into innovative clinical care, and demonstrating the value that can be leveraged when institutions share knowledge and technology."

Arash Naeim, M.D., Principal Investigator
UCLA Jonsson Cancer Center's role in the Athena Project
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